What are the challenges with protecting electronic documents?

admin — Mon, 29 Mar 2010 12:36:37 +0000

: Image via Wikipedia

We have seen a lot of problems with Adobe vulnerabilities. Adobe has been getting beat up with all the negative publicity in the past few months. Apple is restricting access to Adobe on their devices. Has anyone tried their remote desktop sharing? I wonder if some vulnerability will be release in that application. What is the real problem with electronic document sharing and what are some of the solutions? Adobe is just an example; the whole industry of electronic documents is finally coming into its own.

Problems with Electronic Douments

How are people accessing electronic documents and how are they signing them and verifying them? Well there are multiple companies out there touting secure signature applications for documents. When do you use these companies? Some questions to ask include:
1. When and how do you determine the importance of the document?
2. Have you implemented a data classification scheme for electronic documents?
3. Who has the right to sign and read these documents?
4. How do you track usage and distribution?
5. Is there a time frame associated with the life of the document?
6. Can you prevent screen scraping of the secured document?
7. What is the “hackability” of the secure document?

Signing an electronic document can be a challenge for the technology challenged. Some documents might trigger antivirus or malware protection applications. If some intrusion detection applications can read a document or data loss prevention applications do not have access, you could be blocked from that document. Convenience of use is a major hurdle for the adoption of secure documents.

Printing, modifying, viewing, and deleting these documents require all kinds of levels of authorization that is probably difficult to manage. If you can have a location based “bomb” in the document for when it left the organization domain, that would be an interesting play on data loss prevention. We know client side options are easily broken, how do we change the mentality of secure document management?

I do not see how secure documents make too much sense in any public forum. Its not worth the effort to worry about secure documents outside of a strictly controlled corporate environment. Different forms of watermarking have their place in identification but not much in control.

The most likely areas are in Research and Development, Legal, Banking and Healthcare. These should be the quickest to adopt a secure framework for electronic documents. Some industry standards need to be followed and a process developed that all companies can follow. This would make it into all the data loss prevention applications eventually and really provide some security.

Gary Bahadur

http://www.kraasecurity.com

http://blog.kraasecurity.com

http://twitter.com/kraasecurity

Address: 200 Se 1st St #601 Miami FL 33131

*Managed Security Services

*Vulnerability Management

*Compliance & Policy Development

*PGP Security

*FREE Website Security Test

McAfee unveils new data loss prevention tools (v3.co.uk)
Hackers used malicious PDFs to attack Google and Adobe (infoworld.com)
Certified Document Services (CDS) Program Grows to Six with Post.Trust Announcement (blogs.adobe.com)

Can you protect yourself on Social Media?

admin — Tue, 02 Mar 2010 02:44:56 +0000

: Image via Wikipedia

One of the greatest challenges to privacy and security in the next several years is Social Networks and Social Media. Sites like Facebook, Twitter, LinkedIn, MySpace and others can be the downfall of valuing information. The ability to share and provide information is completely the opposite of network security requirements. This is really encouraging people to do things that are not security conscious activities. Social media encourages:

Lack of privacy
Encouraging information sharing
Giving away answers to security questions
Social engineering

As we have seen recently, a lot of spam, spyware and malware is attacking social network. Just in the past week I have probably recieved a 100 requests to be my friend on Facebook from people who I do not know and funny enough, all the message have the exact same personal message. Malicious people are attracted to social networks because of the ease of gaining trust and availability of data for social engineering. Relationship building is easier through social media which can easily lead to phishing attacks.

With these sites, people install applications without knowing what goes on in the background, and its easy to download malicious code to your computer. There are no external third party audits of these applications before the make it to your Facebook application. Your computer can be easily infected by a virus or spyware.

What does the Social Media user to protect their information?
No Personal information – This is anti-social network, but there are things you can limit about what you post. Don’t post your Birthday! Or your address or your mothers middle name or any really personal data.

Limit who can view and contact you – Don’t let your profile be truly public, restrict to people you know for requested users. Remember you can’t retract information you put out there.

Don’t trust strangers – Your mother was right, don’t open the door to strangers. Limit who you accept chat or friend requests from and well as even communicate with.

Trust no Profile – People lie, it’s sad but true. So profiles lie, they might say they went to your college or high school. They might be interested in your groups, so don’t take anyone at their word.

Restrict your privacy – There are some configuration setting in all the social media applications that can allow you to turn on some restrictions on your privacy. Take a minute to actually look at them. One easy example is in Facebook you can create groups that you can place friend in; you don’t want business people seeing what your friends are posting.

Password management – An oldie but a goodie, always use a strong password and don’t share it. And change it periodically.

Layers of protection – You should be running a personal firewall and antivirus software on the machine you are viewing social networks. This will help if a malicious piece of software tries to download something to your machine. Keep your protection software up to date as well and run the patch management software on your machine, this is especially important for you Windows users.

Child protection software – You should have some kind of child protection software running on machines where children under 13 are using. This will help with all that shady software that is out there.